SICV&GIS 2018

Accommodation

All requests of accommodation must be addressed to:

Housing bureau:
OIC Travel srl – Società Unipersonale
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 5035370
Fax +39 055 570227
registrationEPOS2020@oic.it

Hotel rooms can be reserved at negotiated rates through the intermediary of the official congress Housing Bureau OIC Travel – Società Unipersonale.

Attendees are recommended to reserve hotel accommodation as soon as possible in order to have the best choice of available hotels.

The indicated room/night rates and availabilities are only applicable for reservations received by 20 February 2020 at the latest; after this date all efforts will be made to satisfy the requests upon availability. Hotel bookings will be confirmed on a “first come – first served basis”.

In order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

Participants may proceed with the on-line reservation system.

BOOK YOUR HOTEL ROOM NOW

For group reservations of more than 10 rooms please ask for a specific hotel offer by contacting OIC Travel to registrationEPOS2020@oic.it. Reservations will be handled with separate contract with dedicated terms & conditions.

HOTELS Rating distance from/to
congress venue
Single occupancy
Double occupancy
CARRIS PORTO RIBEIRA 4* 800m € 225,50 € 235,50
PESTANA VINTAGE PORTO 4* 700m € 200,00 € 220,00
PORTO BAY TEATRO 4* 1,4 km € 131,00 € 141,00
LEGENDARY PORTO 3* 1,5 Km € 122,00 € 122,00

During the last period before the event the hotels may not be available for bookings - check availability into the on-line registration platform or through OIC.

To secure adequate overnight capacities, hotel rooms for the congress have had to be contracted a long time in advance.  Please note that hotels occasionally publish online or last-minute promotion rates for a limited number of rooms which may vary from the prices contracted for the congress.

TERMS OF PAYMENT

Reservations will be confirmed only upon receipt of the full pre-payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).

Payment by Credit card: The following credit cards are accepted: American Express, VISA, MasterCard.

We would like to inform you that as of September 14, 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).

As an OIC Group customer, your payments will become even more secure.

To get more information about this, please visit our dedicated page available here.

Payment by bank transfer are accepted up to the late fee deadline of March 6st 2020

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer
Account name
Bank name
Bank Address
IBAN
BIC/SWIFT code
OIC Travel srl – Societa` Unipersonale
Intesa Sanaolo s.p.a.
Viale Matteotti 20r, 50132 Florence, Italy
IT54 L030 6902 9011 0000 0007 066
BCITITM
Credits Bank transfers must not involve charges for the recipient
Important information Please indicate your name and surname and HotelEPOS2020 as reference on your payment so that we can identify you for confirmation

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

  • Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

CANCELLATIONS AND REIMBURSEMENTS

Any change or cancellation in connection with hotel accommodation must be sent in writing by e-mail: registrationEPOS2020@oic.it

HOTEL RESERVATION

Hotels will not accept any changes or cancellations directly.

Attrition policy for cancellations valid for individual bookings and small groups up to 4 rooms:

  • Up to and including 20 January 2020: the amount paid will be refunded with a deduction of € 25,00 for administrative charge
  • From 21 January  to 10 February 2020 inclusive: one night accommodation will be withheld as cancellation charge.
  • From 11 February  to 29 February 2020 inclusive: the paid amount will be refunded with a deduction of 90% s cancellation charge.
  • From 1 March  2020 no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

Attrition policy for cancellations valid for group bookings from 5 up to 10 rooms:

  • Up to and including 20 January 2020: the amount paid will be refunded with a deduction of € 25,00 for administrative charge
  • From 21 January  to 29 February 2020 inclusive: the paid amount will be refunded with a deduction of 90% as cancellation charge.
  • From 1 March  no refund will be made for cancellations, changes and reduction of stay duration.
  • No-shows and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made.

All delegates are urged to take personal travel insurance.